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How to Securely Share Files: Best Practices and Tips for Keeping Your Data Safe

Sharing digital files has become an essential part of our daily lives. Whether it's sending materials to a customer or sharing documents with your colleagues, file sharing is a convenient way to exchange information. However, with the rise of cyber threats and hacking attempts, it's crucial to ensure that our files are shared securely.

In this article, we'll explore the best practices and tips for securely sharing files. We'll also introduce Showell, a powerful sales enablement platform that provides secure file-sharing solutions for your business.




Understanding the Risks in File Sharing

Before we dive into the methods for secure file sharing, it's essential to understand the risks associated with insecure file sharing. The most significant risk is that sensitive data can be compromised. Vague entities can gain unauthorized access to files stored on insecure locations. This can lead to identity theft, financial loss, or even reputational damage.

Methods for Secure File Sharing


Method 1: Use Encrypted File Sharing Services

Encrypted file sharing services are an excellent way to ensure that your files are shared securely. These services use encryption technology to protect files during transmission and storage. Encryption converts the data into an unreadable format, making it difficult for vague entities to decipher.

While encrypted file sharing services offer robust security features, they also have some potential drawbacks that users should be aware of.

One of the main cons of using encrypted file sharing services is that they can be more costly than other methods of file sharing. Many encrypted file sharing services require a subscription or payment plan, which can add up over time.

In addition, some encrypted file sharing services may have limitations on the types of files that can be shared or the file sizes that can be transmitted. This can be a disadvantage for businesses or individuals who need to share large or complex files.

Another potential con of encrypted file sharing services is that they may have limitations on the number of users who can access the shared files. This can be an issue for businesses or teams that need to collaborate with a large number of users.

Finally, encrypted file sharing services may require users to install additional software or plugins to access the shared files. This can be a hassle for users who prefer a more streamlined approach to file sharing.

Despite these potential drawbacks, the benefits of encrypted file sharing services typically outweigh the cons. For individuals and businesses that need to share sensitive or confidential information, encrypted file sharing services provide a secure and reliable way to do so.

Method 2: Password-Protect Your Shared Files

Password-protecting files is another way to ensure that your data is secure. Password protection adds an extra layer of security, making it more difficult for unauthorized users to access your files. When you password-protect a file, you'll need to enter a password to access it.

Showell allows you to password-protect files and also provides you with the option of setting an expiration date for the password. This ensures that the file is only accessible for a limited time and adds an extra layer of security.

Learn more about Showell Sharing

Method 3: Use a Secure File Transfer Protocol (SFTP)

SFTP is a secure file transfer protocol that encrypts files during transmission. It uses SSH (Secure Shell) to establish a secure connection between the sender and the receiver. SFTP is an excellent option for businesses that need to share large files securely.

However, SFTP can be complex to set up and use, and it requires technical expertise. Showell simplifies the process of sharing files securely with its intuitive user interface. You can securely share large files with ease, without the need for technical knowledge.

Other Best Practices for Secure File Sharing

In addition to the methods outlined above, there are some other best practices that you should follow to ensure secure file sharing.

Use Two-Factor Authentication (2FA)

Two-factor authentication is an extra layer of security that requires users to provide two forms of identification to access a file. This can include a password and a verification code sent to your phone or email. Two-factor authentication adds an extra layer of security, making it more difficult for hackers to gain access to your files. You can enable Multi-factor Authentication (MFA) for your Showell account and ensure that 2FA authentication is required for all Showell users who view your files. 

Limit Access to Shared Files

It's essential to limit access to files to only those who need it. This can be done by setting permissions and access levels for different users. Showell allows you to control access to files, ensuring that only authorized users can access sensitive data.

Educate Employees and Users on Best Practices

It's important to educate employees and users on best practices for secure file sharing. This can include training on password management, identifying phishing emails, and avoiding insecure file sharing methods. 


Secure file sharing is essential to protect sensitive data from cyber threats. By following the methods and best practices outlined in this article, you can ensure that your files are shared securely. Showell provides a powerful sales enablement platform that includes secure file sharing solutions, making it easy for businesses to share files securely with their colleagues, partners, and clients. With Showell, you can have peace of mind knowing that your data is protected.

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